Recently, Kapios' Laboratory Assured Compliance Solution was featured on The Dark Daily's laboratory resources for compliance solutions. Within the posting, it highlights some of the solutions main features, such as the administrative portal which offers a clear view of compliance at all times.
If you have an accreditation inspection coming up, or just recently had one and are looking for resources to help in the future, schedule a demo to see how Laboratory Assured Compliance Solution can help your laboratory.
Read full article here: Laboratory Assured Compliance Solution
MedicalLab Management Q&A
Inspection readiness is something that is always on the mind of employees at any clinical laboratory. In the March 2018 Volume 7, Number 2 magazine of MedicalLab Management there was a great Q&A article about inspection readiness. In the article, Su-Chieh Pamela Sun, MPA, MT(ASCP) talks about how every lab manager has checklists to follow to stay compliant. A lot of the times, this is all done on paper.
“Every laboratory discipline receives its own technical checklist customized for their activity test menu. In addition, the All Common Checklist applies to all laboratory subsections. The laboratory director is responsible for ensuring all the checklists are accounted for as the many of the elements in individual checklists feed into the requirements in Lab General.”
-Su-Chieh Pamela Sun, MPA, MT(ASCP)
Kapios Health’s Laboratory Assured Compliance Solution (LACS) can help with all the paper forms, and give a laboratory director the peace-of-mind that all checklists are being done on time come inspection time. When a laboratory is inspected, simply pull up the administrative portal and search for a form within seconds. Inspection readiness is possible, with LACS.
Read her full interview here: https://www.medlabmag.com/article/1457
Written by Kenneth Fuller, Clinical Engineer
Laboratory Assured Compliance Solution: The perfect compliment to any system
Is there any clinical laboratory software that really does it all, when it comes to compliance?
My curiosity with this question really first started a couple years ago while I worked on a team as an Epic Application Analyst. For 18 months I built a laboratory system for Denver Health Medical Center. Half of that time was spent working with the software to construct a laboratory compliance system.
One of my projects was to configure all the electronic quality control and quality assurance tasks for all laboratories within the organization. This included instrument quality control, environmental checks like temperatures, incubators, water quality, fire extinguishers, eyewashes, showers, reagent quality checks like for Microbiology media, etc…
Epic has a very extensive, versatile rule-based logic for that configuration but it was an overwhelming, time-consuming project to build all of the tasks, write individual rules and attach them to each task. Each task had to be thoroughly tested to ensure proper function. Reports for all of this had to be built, organized and more rules written for scheduling.
Many organizations are not able to allocate resources for this large of a project. Also, in order to be able attempt this build, the organization must have Epic as both the Hospital Information System and also Epic Beaker as the Laboratory Information System. Because of this, Epic really isn't an option for many laboratories looking for a compliance solution.
I wanted to find a compliance solution that didn’t require a large LIS purchase, but something that could stand alone, be easily implemented, and didn’t require an abundance of resources to get the project going.
I spent a few weeks talking to other peers in the laboratory space and researching several companies online that offer software to assist with compliance. These companies offer modules ranging from document control, continuing education, competency, personnel documentation, workflow, inventory control, to inspection and audit management.
After looking at the compliance solutions out there, it seems that none of them do everything you may need to ensure that your laboratory has every base covered. Which is when I started focusing more not on what has it all, but what could be added to an existing system to bring the solution full circle.
Laboratory Assured Compliance Solution (LACS) is a tool for the accreditation checklists in your laboratory. LACS tracks all the paper forms in a laboratory from one central portal allowing for multi-site compliance management and laboratory standardization. That really caught my attention because this seemed to be the piece that all the other solutions were missing.
There has been a big push for healthcare facilities to become paperless for years now, however, many labs are still bogged-down by complex, paper-based, compliance requirements.
LACS is a simple, fast to implement, solution that can work with systems already in place. It was also built by laboratory professionals, making it different from some of the other solutions I had looked into.
I think pairing software used for document management, inventory control, training, with LACS would really change the way instrument compliance management is performed. If I would have known about LACS before spending months to build a version of it in Epic's beaker, I would have recommended utilizing it instead. Kapios has really perfected this workflow in laboratories.
In conclusion, there are a lot of different compliance software companies out there competing in the clinical laboratory space. The biggest piece missing is always the quality control and equipment maintenance. Even with my work in Epic, it was a huge build, and not an easy task. LACS will complement your technology and enhance any labs current processes, with a fast, efficient, implementation process.
Kapios Health's Phil Sung and Todd Borowski went to Atlanta a couple weeks ago to attend The American Congress of Rehabilitation Medicine (ACRM) conference. Our inventors, Jodi Maron Barth and Gincy Lockhart Stezarwere were invited to speak at the conference. Both Jodi and Gincy are inventors on Face2Face Facial Palsy, an application which aides in supplemental rehabilitation for facial palsy.
The show was extremely informative, and was the first official launch of the application to an outside market. Many different attendees were very excited to see an application focused on Facial Palsy. Some even had future ideas for expansion, and we look forward to continuing those discussions and seeing what our development team comes up with.
Download the application from the iTunes store onto an Apple tablet. Future versions will be compatible on any device.
“This is my dream! This is such an amazing solution, I always said this would be a great idea, cannot believe it is finally here!”
This was one of my favorite conversations with an attendee at the Lab Quality Confab in New Orleans.
On October 23rd the Kapios Health team took a trip down to New Orleans’s to attend the Lab Quality Confab for the first time. The conference is put together by The Dark Intelligence Group and attended by laboratory quality-management professionals.
At the show, we were promoting our solution for laboratory compliance called Laboratory Assured Compliance Solution, or LACS for short. The solution was dreamed up in a ProMedica laboratory by lab technologists and supervisors who knew there had to be a better way for tracking instrument maintenance.
Inspection readiness is never-ending, you have to live and breathe this world of accreditation. And little things can easily be forgotten to document. One thing here and one form there, it can add up, and leads to a headache come accreditation time. Our application, simply does not allow for a form to be forgotten, lost or unaccounted for. Thus the name, assured compliance, because you can confirm the compliance has been done.
We met a lot of great vendors who are eager to work with us, because they too see the worth it what we are doing & we left with numerous labs eager to take the next steps towards simple, fast, successful audits.
We will be attending another conference put on by The Dark Intelligence Group, Executive War College, May 1-2, 2018 in New Orleans, Louisiana. Let us know if you will be attending and we can set up a time to meet in person. In the meantime, let’s schedule a time for a demo of our solution.
Laboratory Assured Compliance Solution inventor, Bonnie Rashleigh, was invited to speak at Laboratory Quality Confab in New Orleans on "Lessons learned from standardization, multi-site management and digitization of all documentation and checklists."
One of the main takeaways from her presentation was how Laboratory Assured Compliance Solution, LACS, has completely reshaped the way her laboratory does compliance, and standardized the process.
Are you tired of losing millions of dollars each year due to improper patient coding? Do you realize that this is a cost to your healthcare company?
Kapios Health, a Toledo-based healthcare technology company, prides itself on developing solutions created by medical experts with the goal to provide exemplary patient care supported by sophisticated industry-inspired, field-tested mobile technology solutions.
One of the latest solutions Kapios developed, IO/Surg, was invented by Maria Johar, systems advisor.
The IO/Surg Solution is a standalone web-based application aimed at ensuring the appropriate billing code and patient status is correctly communicated to minimize costly errors in pre-op patient scheduling.
This solution is being used system wide within ProMedica and saved the organization $300,000 within the first two weeks. Johar states they are in talks with other big league healthcare companies as well to implement IO/Surg into their EMR systems.
Maria Johar first came up with the idea while she was “working in the largest repair shop” overseeing the appeals department. She explained that large amounts of money were being lost because surgeries were being performed under the wrong status: inpatient or outpatient. She states that recognizing the problem was one step, but finding a way to prevent the problem was necessary.
The initial fix resulted in stacks of binders filled with codes being liberally sprinkled around the ProMedica campuses. The issue here was that the people in need of this information did not have access.
She explained that the personnel doing the actual scheduling, office staff and surgery schedulers at the hospitals, were the ones who could actually make a difference. It is not required to have a medical background to work these positions, so the challenge was to design an app that was general enough for physicians, and those without medical training, to use alike.
Kapios Health handles all application support following the purchase of IO/Surg. Since the list of CMS/CPT codes differs by insurance company, Kapios Health customizes these lists in accordance to the insurance providers the healthcare organization accepts. Kapios Health support team also updates these codes each year on January 1 when the list is revised.
Maria Johar does not plan on stopping there. She has big plans for IO/Surg that are currently in development. “The goal is to turn IO/Surg into a one-stop-shop for physicians.” It will list their daily, weekly, monthly, and total surgeries and break them down by the hospital they were/are performed at. It will list who scheduled the surgery, how may have been approved, pending, and requested along with the patients’ names. It will also allow a physician to request a surgery, tagging the patient with a numerical ID that will act as a UPS tracking number in order to follow the patient through the system.
Kapios Health is 100% committed to creating tools and solutions that improve the way patients are cared for. Maria Johar’s solution emulates this; it has relieved the stress and anxiety physicians experience associated coding issues, which allows physicians to better focus on the patients and provide exemplary care.
Written by Andrea Sauppe
ProMedica Innovations included both I/O Surg and LACS in their video to showcase the work innovations has been doing.
This day in age, we turn to technology for all of our answers. We search for the possible causes and treatments for a tickle in our throat or a bump on our arm. We use our mobile devices and apps as maintenance tools for diabetes, logging fitness and nutrition, etc.
This ever-growing industry of health related applications on mobile devices (referred to as mHealth) is predicted to grow annually at a rate of 33.5% between 2015 and 2020 according to an Allied Market Research report. As our population turns to quick-access information through the use of apps, there is a big push and desire for physicians to utilize these as well, especially at the point-of-care. Health care apps are quick, convenient, and easily transported, unlike the five pound Physicians’ Desk Reference. Moral of the story: if you’re not using mobile health apps in your practice, you should be.
As of 2016, 72% of physicians already use their smartphones and tablets to access drug information, 63% access medical research, and 44% communicate with nurses and other staff from smartphones. In addition, 90% of respondents to a 2015 HIMSS Mobile Technology Survey state they are utilizing mobile devices within their organizations to engage patients in their healthcare and believe mHealth apps can improve patients’ health.
mHealth apps are no longer just for patients, but are efficient and effective tools for the providers in the healthcare industry. Winona Cruzan at Medical Web Experts stated that “a mobile healthcare app may just be your hospital’s best decision of 2017.”
These solutions save time and money, which allow physicians to focus on what really matters, the patients. The apps also help to alleviate the struggles of healthcare providers and supply technologically advanced solutions for every day, costly pain points in the healthcare industry. In addition to convenience, mHealth apps can be tools for information and time management, health record maintenance and access, reference and information gathering, patient management and monitoring, clinical decision-making, and medical education and training.
Written by: Andrea Sauppe
Microsoft's Xamarin featured Kapios Health's Laboratory Assured Compliance Solution on their blog.
Read more here: https://www.xamarin.com/customers/healthcare